The Hirer: The person, team, club or organisation who will be hiring the football or community facilities.

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Liability

• Bolton United Hub will not be responsible for any injury to persons or damage to property arising out of the letting of the premises.

• It is the Hirer’s responsibility to ensure that all those attending are made aware of the fact that they do so in all respects at their own risk. Bolton United Hub holds no liability to any injury or loss occurred on the premises and that users attend the facility at their own risk.

• The Hirer warrants to Bolton United Hub that it has appropriate public liability insurance to cover all its legal liabilities for accidents resulting in injuries to persons (including all participants in the activity for which the premises are being hired), and / or loss of or damage to property, including the hired premises, arising out of the letting.

 

Booking

• Organisations will be required to pay the letting charge if the premises are open for the letting, even if the letting does not take place. 48 hours’ notice must be given for cancellation of a single booking with 1 months’ notice of cancellation required for a block bookings or large event days. (Block booking is an all year-round same time, same day as per booking system)

• Bolton United Hub reserves the right to cancel or amend the bookings at its own discretion. In the event of cancelling or amending as much notice as possible will be given, but Bolton United Hub will not be under any obligation to offer alternative accommodation.

• The letting must be correctly supervised by the Hirer who will undertake to pay for any damage caused by their use of the premises.

• The organisation or group booking accept full responsibility for ensuring that the area used for their letting is in their opinion regarded as safe and to their satisfaction.

• Any defect or hazard arising during the letting period must be reported to the member of staff on duty before leaving the premises.

• Any accident or injury occurring during the letting period must be reported to the member of staff on duty before leaving the premises.

• Grassroots block bookings: Where applicable all accounts are payable a month in advance for the booking. Bolton United Hub reserves the right to refuse the hirer subsequent admission to the premises if any account remains unpaid before the date of booking.

• Block bookings agree to playing at the same time and same day all year round in order to get the discount. Either full payment needs to be made prior to your block booking or payment MUST be paid in FULL at the venue before you start your booking.

• If a letting over-runs the time booked, an additional charge of £5.00 per 10 minutes may be charged.

• Bolton United Hub reserves the right to amend booking charges giving 14 days’ notice.

• The Hirer must make themselves fully conversant with the fire drill for the premises and the position of appliances and emergency exits. They must also keep a register of members for Health and Safety reasons, including parents, observers, visiting coaches or instructors. In the event of an evacuation of the building the Hirer is responsible for informing on-duty staff that all group members, parents, observers, visiting coaches and instructors have been evacuated safely.

• The Hirer will be responsible for all persons in their organisation and Bolton United Hub will not tolerate any foul language, physical or verbal abuse towards our staff or other facility users. Any reported cases of such behaviour may result in the hirer losing their booking.

• Public Liability: Clubs, Schools, Universities, Corporations & Associations etc must produce a valid copy of their Public Liability Insurance document (£5,000,000 cover) prior to the start date of hire.  Failure to do so may prevent the use of the facilities.

• Please be aware of other users of the facilities, respect all and do not disturb other sessions taking place. Hirers are responsible for the actions of all their users until the premises have been vacated.

• Failure to comply with the Conditions of Use may result in a letting being terminated and may jeopardise any future application.

• Any adults working with children under the age of 18 must be appropriately qualified and attain a in date DBS, safeguarding and first Aid qualification at a MINIMUM standard.

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Attendance 

The Hirer shall ensure that the number of persons using the premises does not exceed that for which the application was made and approval given.

 

Public Safety

The Hirer shall be responsible for the prevention of overcrowding (such as would endanger public safety), and for keeping clear all gangways, passages and exits. The Hirer shall be responsible for providing adequate supervision and security to maintain good order and conduct and – where applicable – the Hirer must adhere to the correct adult / young person ratio at all times.

 

Furniture and Fitting 

Furniture and fittings shall not be removed or interfered with in any way unless prior authorisation has been agreed. No fittings or decorating of any kind necessitating drilling or the fixing of nails or screws into fixtures, which are part of Bolton United Hub fabric, are permitted. In the event of any damage to premises or property arising from the letting, the Hirer shall pay the cost of any reparation required.

 

Equipment

Responsible adults must supervise the use of any equipment which is issued and ensure its safe return. The Hirer is liable for any damage, loss or theft of Bolton United Hub equipment they are using, and for the equipment’s safe and appropriate use.

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Electrical Equipment

Any electrical equipment brought by the Hirer onto site MUST comply with the code of practice for portable electrical appliance equipment. Equipment must either have a certificate of safety from a qualified electrical engineer or be inspected by Bolton United Hub staff. The intention to use any electrical equipment must be notified on the application.

 

Car Parking Facilities

Subject to availability, car parking outside the facilities may be used by the Hirer and other adults involved in the letting. Vehicles must be parked in the designated car park. Unauthorised parking can seriously hinder emergency access. Bolton United Hub does not accept responsibility for loss or damage caused to any vehicles or its contents whilst on the premises.

 

Toilet Facilities

Access to the  toilet facilities is included as part of the hire arrangements unless otherwise stated.

 

First Aid

There is no legal requirement for Bolton United Hub to provide first aid facilities for the Hirer. It is the Hirer’s responsibility to make their own arrangements such as the provision of first aid training for supervision personnel and the provision of a first aid kit particularly in the case of lettings.

 

Fire Regulations

 The hirer will be given a visual copy of fire evacuation procedures to study and hirers are responsible for familiarising themselves with emergency exits and must ensure that ALL participants in their party are aware of evacuation procedures.

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Smoking

The sports venue is a non-smoking area and smoking is NOT permitted at any time. Any hirers, users or spectators caught doing so may lead to your booking being cancelled.

 

Sub-letting

The Hirer shall not sub-let the premises to another person or group. In doing so the Hirer will face their booking being terminated and will jeopardise any future applications.

 

Charges 

Hire charges are reviewed annually. Bookings must be paid for in full BEFORE play.

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Right of Access

Bolton United Hub reserves the right of access to the premises during any letting. Bolton United Hub staff may monitor activities from time to time.

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Conclusion of the Letting 

The Hirer shall, at the end of the hire period, leave the accommodation in a tidy condition, all equipment being returned to the correct place of storage. If this condition is not adhered to an additional cost may be charged.

 

Vacation of Premises

The Hirer shall ensure that the premises are vacated promptly at the end of the letting (for Health and Safety reasons we kindly request users not to remain on the premises after their booking has ended). The Hirer is responsible for supervising any children taking part in an activity until they are collected by a responsible adult. In the event of an emergency, occupants must leave the venue by the nearest exit and assemble on the car park. The Hirer must have access to participants’ contact details in the event of an emergency.

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Payment

• The hourly fee includes the time it takes staff to set up / dismantle any equipment required during a booking in order to reduce the impact / inconvenience on other users.

• Frequent complaints about sessions over-running may lead to future bookings being cancelled.

• Failure to pay any amount owed for a confirmed letting, that is not cancelled prior to its first session, will lead to legal action instigated by Bolton United Hub. This will be levied against the lead name of the booking regardless of their affiliation to any sports club, business, community group etc. Furthermore, any remaining bookings will be cancelled and will jeopardise any future bookings.

• The Hirer shall also be liable to pay all costs, fees, disbursements and charges including legal fees and costs reasonably incurred by Bolton United Hub in the recovery of any unpaid invoices regardless of the value of the claim.

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